How To Create Transaction Rules in QuickBooks? Answered

QuickBooks is a robust accounting solution for small to mid-sized businesses. You can create transaction rules in QuickBooks to swiftly categorize recent and past transactions. This feature is helpful if you do business with the same customers and vendors and perform the same transactions. In this post, we will discuss how to create bank rules to automatically categorize similar transactions to make your business transactions more comprehensive. This feature can save your time and efforts so that you can focus on the other shortcomings of your business.

Not sure how to use rules in QuickBooks Online transactions? Dial our helpline number 1.800.579.9430 to get immediate technical assistance.

Steps To Create Transaction Rules In QuickBooks

Bank rules work best when you have the same type of transactions from the same customers and vendors.

Using Rules To Auto Input Transactions In QuickBooks From Internet Browser

If you want to create transaction rules in QuickBooks from your Internet browser, follow the below-given steps:

Go to Settings and select Rules.
Now select Create Rule.
Next, enter the customer or vendor in the Description area. Checkmark the box for “Match exactly” if you want QuickBooks to only use the rule when transactions exactly match
Select the account you want to use for the transactions from the Account drop-down menu.
From Type drop-down list, select Business, Personal, or Split.
You can categorize transactions by selecting the Category link.
If you want to apply the transaction rules to the transactions that are already categorized, checkmark the box against Also apply to past transactions.
Select Save when you are done.

QuickBooks will apply the newly created rule to all future transactions.

How to use rules in QuickBooks Online transactions using an iPhone or iPad (iOs)?

If you want to create transaction rules in QuickBooks using your iPhone or iPad (iOs), follow the below-given steps:

Hit Profile icon and select Settings.
Now select Manage Rules and tap +.
Give a suitable name for your rule.
After that, select Business, Personal, or Split.
You may now select the Category option to categorize your transactions.
Proceeding further, tap Advanced. If you want QuickBooks to only use the rule when transactions match exactly, select Only apply to exact matches.
Now in the bank account section, select your preferred account for the transactions.
Tap Confirm, when you are done.

These steps can help you to create transaction rules in QuickBooks from your iPhone. If you want to apply your rule to the transactions you already have categorized, the steps used in the Internet Browser option will follow.

How To Edit Or Delete A Bank Rule?

Now that you know how to create transaction rules in QuickBooks, you need to learn how to adjust or delete the rules when you don’t need them. Follow the below-given steps if you are using Internet Browser:

Select Settings and then further select Rules.
Now locate the rule you want to edit and click Edit.
Make the required changes and select Save.
If you want to delete a rule, click on the down arrow sign next to Edit and then Delete.
After that, click Yes to confirm your action.

If you want to perform the same action using an iPhone or iPad (iOs):

Hit your Profile icon and then select Settings.
Next, tap Manage Rules.
After that, select the rule you want to edit.
Now make the required changes and select Confirm.
Select Delete Rule and tap the Delete button to confirm.

Need Expert Guidance?

Following this post until the end, you can create rules in QuickBooks Online to accept transactions, categorize transactions, and edit or delete the bank rules. However, if you are still having trouble with how to make bank rules in QuickBooks, give us a call on our helpline number 1.800.579.9430 immediately. In no time, our expert will help you to create transaction rules in QuickBooks in simple yet effective steps.