You can deduct your vehicle expenses on your tax returns but for that, you should know both total miles travelled by you and by the business vehicles. QuickBooks offers its mileage tracker to track the mileage of your business vehicles. Through this article, we will help you to use QuickBooks Desktop Mileage tracker. Well logged and complete mileage report is imperative for the tax break but tracking it on your own is one hell of a task. QuickBooks has a solution for that for QuickBooks Desktop and Online users. QuickBooks Desktop is one of the variants of QuickBooks which stores data localized on the Desktop you are using it on. You can run QuickBooks Desktop without any internet connection.
Not sure how to utilize all the features of QuickBooks Desktop Mileage Tracker! Dial 1.800.579.9430 and reach QuickBooks experts for perfect guidance
What is QuickBooks Mileage Tracker?
Let us understand what is QuickBooks Mileage Tracker? It tracks the mileage of your vehicles for tax benefits. It also calculates estimated tax deductions and lets you export the mileage data to be used in your other reports. The latest auto-tracking facility from QuickBooks using the QuickBooks app has just made it easier than ever. You just have to swipe to turn on auto-tracking and leave everything else to QuickBooks. On top of that, it gives you the options to edit the logs too.
How to input mileage in QuickBooks Desktop
You have to put in the odometer readings manually in QuickBooks Desktop to enter mileage. Here is a detailed stepwise guide on how to input mileage in QuickBooks Desktop to easily utilize QuickBooks Desktop Mileage Tracker.
Step -1: You have to go to the ‘Company’ menu and then select ‘Enter Vehicle Mileage’ option.
Step -2: Click on the option of ‘Vehicle List’ and then click on the ‘New’ button to add a new vehicle. If you have some vehicles added already and you want to enter their mileage then click on that vehicle from the list to proceed.
Step -3: Now you have to enter the name of the vehicle. Try putting distinct names for easy identification. Vehicle’s license plate number can be a good identification and can be put as a name and then click ‘OK’.
Step -4: When you have added the vehicle then click on it and start filling the travel details.
Step -5: Put in the date of travel and the odometer readings of before and after the trip. Optionally, you can also input additional information such as who was travelling and for what job or if you have to attach some invoice with it, then you can do that. QuickBooks will calculate the mileage then itself.
How to Track Mileage in QuickBooks Online?
You can automatically track the business or personal mileage on QuickBooks online by using its app. Here are detailed steps to track Mileage in QuickBooks Online.
1: You should have the QuickBooks app installed on the phone travelling with the vehicle. Grant the location permissions and also you need to be a master admin to be able to track mileage.
2: On the app, go to the Mileage section and click on Auto-tracking.
3: There will be a toggle button beside ‘Auto-tracking’, you have to wipe it to turn on.
4: From the Mileage option, select the Vehicle icon and then click on the ‘Add vehicle’ option.
5: You have to enter the details about the vehicle and then save it.
Now QuickBooks can track your vehicle mileage itself. It will also detect the beginning and the end of your journey. You should categorize it as ‘Personal’ or ‘Business’ though.
6: In the ‘Mileage’ section, you have to swipe left for ‘Business’ and right for ‘Personal’. Add the extra details of the trip and then save it.
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How to Categorize Mileage in QuickBooks Online
After reaching the destination, users can categorize the mileage by reviewing the trip.
Following are the steps for android and iOS devices
- First, open QuickBooks mobile app.
- Click on Menu and select Mileage.
- Next, click on the Unreviewed tab.
- Select the trip and categorize the trip as Personal or Business.
- You can add purpose for the trip and click Save.
Following are the steps for a web browser
- Get to the Mileage or Trips menu.
- Select the trip.
- Choose the type for the trip: Business or Personal.
- Check the details. You can edit the distance and location if you want by clicking the Edit option from the More drop-down.
- Click Save to save the changes.
Through this article, we told you about Mileage tracker facility by QuickBooks and how to use QuickBooks Desktop Mileage tracker. You got to know about the auto-tracking feature on QuickBooks app for QuickBooks Online. If you still have any queries regarding mileage tracker or you need our help in using it then contact us at 1.800.579.9430.